Privacy Notice
Background
Sanctus Media Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all RESTORE Trial Study ("the Study") participants and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
Information About Us
Sanctus Media Ltd
- Company Number: SC352889
- Registered Address: Bo'ness Business Centre, 12-16 Corbiehall, Bo'ness, EH51 0AP
- Data Protection Officer: Neil MacLennan
- Email: neil@sanctusmedia.com
- Telephone: 01506 827217
- Postal Address: As above
What Does This Notice Cover?
This Privacy Information explains how we use your personal data, how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.
What Is Personal Data?
Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, "the Data Protection Legislation") as any information relating to an identifiable person who can be directly or indirectly identified.
Personal data includes obvious information such as your name and contact details, but it also includes less obvious information such as identification numbers, electronic location data, and other online identifiers.
What Are My Rights?
Under the Data Protection Legislation, you have the following rights:
- The right to be informed about our collection and use of your personal data.
- The right to access the personal data we hold about you.
- The right to have inaccurate or incomplete personal data corrected.
- The right to be forgotten and request deletion of your personal data.
- The right to restrict processing of your personal data.
- The right to object to particular uses of your personal data.
- The right to withdraw consent where consent is the legal basis for processing.
- The right to data portability.
- The right relating to automated decision-making and profiling. We do not use your personal data in this way.
Further information about your rights can be obtained from the Information Commissioner's Office (ICO) or your local Citizens Advice Bureau.
If you have any concerns about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner's Office. We would welcome the opportunity to resolve your concerns first.
What Personal Data Do You Collect and How?
| Data Collected | How We Collect the Data |
|---|---|
| Your Name | You provide this when you register. |
| Your Email Address | You provide this when you register. |
| Your Participation Identifier | You provide this when you register. |
| Date and time information relating to your engagement with the website and study materials | Automatically logged and stored by our systems. |
How Do You Use My Personal Data?
Under the Data Protection Legislation, we must always have a lawful basis for using personal data.
| What We Do | What Data We Use | Lawful Basis |
|---|---|---|
| Providing our services to you | Email address, Participation Identifier | Contractual obligation |
| Personalising and tailoring our services | Your Name | Consent |
| Communicating with you | Your Name and Email Address | Contractual obligation |
We do not use your personal data for marketing purposes.
We will only use your personal data for the purpose for which it was originally collected, unless another compatible purpose is required and permitted by law.
How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than the length of your participation in the trial.
| Type of Data | Retention Period |
|---|---|
| Your Name | For the duration of your participation in the trial. |
| Your Email Address | For the duration of your participation in the trial. |
| Your Participation Identifier | For the duration of your participation in the trial. |
How and Where Do You Store or Transfer My Personal Data?
We only store your personal data in the United Kingdom and it is protected under UK data protection law.
To protect your personal data, we:
- Restrict access to those with a legitimate need to know.
- Require confidentiality obligations for employees, agents, contractors and third parties.
- Maintain procedures for handling data breaches.
- Provide services under a separate contract with the Trial Research Team which includes additional safeguards.
Do You Share My Personal Data?
We have contracted with the following third party as part of providing this service:
| Recipient | Activity | Sector | Location |
|---|---|---|---|
| University of Edinburgh (Data Controller) | Analysis of engagement with this website as part of the study. | Education and Research | 57 George Square Edinburgh EH8 9JU United Kingdom 0131 650 3487 |
We may also share personal data where required by law, court order, or government authority.
How Can I Access My Personal Data?
You may request details of the personal data that we hold about you. This is known as a Subject Access Request.
Requests should be made in writing using the contact details below.
We will normally respond within two weeks and no later than one month after receiving your request. More complex requests may take up to three months.
How Do I Contact You?
- Email: office@sanctusmedia.com
- Telephone: 01506 827217
- Postal Address: Bo'ness Business Centre, 12-16 Corbiehall, Bo'ness, EH51 0AP
Changes to This Privacy Notice
We may change this Privacy Notice from time to time, for example if the law changes or if our business changes in a way that affects personal data protection.
Any changes will be published on this website.
This Privacy Notice was last updated on 26 November 2025.